Port of Vancouver Port Pass

Chamber of Shipping > Services > Port Security > Port of Vancouver Port Pass

Port of Vancouver Port Pass

The Port of Vancouver Port Pass allows access to the port and its facilities. This provides efficiency and safety among those who require frequent access for professional work purposes.

The Chamber of Shipping issues Port Passes on behalf of the Vancouver Fraser Port Authority under an agency of trust agreement. Individual terminal operators work alongside the Chamber to determine individual approvals. Should you be denied access, the Chamber of Shipping is not held responsible.

Application + Sponsorship Procedures

The following outlines the procedures for registering an oil spill response arrangement. The Chamber of Shipping is an agent authorized to register response arrangements between the vessel owners and Western Canada Marine Response Corporation. 

1. Sponsorship

If you are not a member of the Chamber of Shipping, you will require sponsorship from a Chamber of Shipping member company, facility operator, or the Port of Vancouver, which must be confirmed by the sponsor via email to portpass@cosbc.ca.

Sponsorship Options:

  1. Management of business transactions on-board vessels require sponsorship from a shipping line or cruise line agency
  2. If you do not need access to vessels but provide services to terminal operators, sponsorship from a designed terminal security officer is required
  3. The Vancouver Fraser Port Authority will sponsor its tenant companies that require access to port property
  4. Cruise Ship Contractors/Suppliers require sponsorship from the Cruise Line’s local Vancouver agent, Cerescorp, or the cruise line directly

2. Submitting List of Sponsored Employees

All companies, members and non-members are required to use the Sponsorship Request Form to present the Chamber with a current employee list.

What to Include:

  • Legal name
  • Date of birth
  • Gender
  • Height
  • Eye colour
  • Sponsorship expiration date
  • Existing port pass number (if applicable)
  • If an MTSC is required

For companies who are sponsored by a terminal operator and have access to the Port of Vancouver’s online portal, the terminal security officer can upload the details of sponsored individuals upon request.

3. Completing the Online Port Pass Application

Individual applicants may complete the Online Port Pass Application form at any time.

How to apply online for a Port Pass:

  1. Submit sponsorship information to the Chamber of Shipping
  2. Select the Chamber of Shipping as the intended publisher on the application
  3. Complete the online application and submit
  4. Once you receive an email, proceed to book an in-person appointment

If you do not have access to the Online Application form, please call our office to book an appointment where you will be able to complete the application. If you have submitted the online form but have not received an email to book an appointment within two business days, please call us at 604-681-2351.

Every appointment must be booked in advance as no walk-ins are accepted.

4. Appointment for the Port Pass

After completing the Online Port Pass Application form, please bring the following items to your appointment:

  1. Any previously issue Port Pass (if applicable)
  2. One form of acceptable identification with photo, noted below
  3. Payment in the form of cash, cheque, Visa, Mastercard or debit card. Members of the Chamber of Shipping or Western Marine Community Coalition can be invoiced directly.

Cost (NOTE below new fees in effect from January 1, 2020):

Chamber of Shipping Members :

1 year new: $20 plus GST = $21.00 ($23 plus GST from 2020)
1 year renewal: $10 plus GST = $10.50 ($12 plus GST from 2020)
5 year new: $50 plus GST = $52.50 ($60 plus GST from 2020)
5 year renewal: $50 plus GST = $52.50 ($60 plus GST from 2020)

Non-Members :

1 year new: $30 plus GST = $31.50 ($33 plus GST from 2020)
1 year renewal: $15 plus GST = $15.75 ($17 plus GST from 2020)
5 year new: $75 plus GST = $78.75 ($85 plus GST from 2020)
5 year renewal: $75 plus GST = $78.75 ($85 plus GST from 2020)

The Vancouver Fraser Port Authority’s lost Port Pass fee applies for Port Pass replacements. Fees start at $60 for the first occurrence.

5. Identification Accepted by the Port of Vancouver

Please bring with you one piece of Primary Identification. Please note that we cannot accept expired pieces of ID.

Acceptable Primary ID :

  • BC Drivers License
  • Any Government Issued Photo ID (Passport, Citizenship Card, Firearms License, Nexus, etc.)

Unacceptable ID :

  • Social Insurance Number
  • Credit Cards
  • Costco Cards
  • Company or Union ID Cards

For any questions regarding this information, please contact the Chamber of Shipping at 604-681-2351 or email: portpass@cosbc.ca.

Frequently Asked Questions

1. How do I know if I need a Port Pass?

Individuals are encouraged to apply for a Port Pass if they require regular access for legitimate business reasons to port property located within the Vancouver Fraser Port Authority’s jurisdiction. The Chamber of Shipping is one of five issuing agencies designated by the VFPA to issue Port Passes to ship agents, service providers, ship suppliers, and general contractors servicing the port community at large.

2. What is Sponsorship?

Sponsorship is the first step of the Port Pass application.

Sponsorship notifies the Port of Vancouver and validates the reason as to why you require a Port Pass for work. While you cannot be sponsored by your employer, you can be sponsored by a terminal that you will require access to. The only way that the Chamber of Shipping can be your sponsor is if your company is a member of the organization.

3. Who completes and submits the Sponsorship Request Form?

Each company that is not a member of the Chamber of Shipping must obtain sponsorship from a Chamber of Shipping member company, a facility operator, or the Port of Vancouver. This sponsorship must be confirmed by the sponsor via email to portpass@cosbc.ca.

> If you conduct business on-board vessels, you must obtain sponsorship from a shipping line or cruise line agency.
> If you only provide services to terminal operators and do not require access to vessels, then you must obtain sponsorship from a designated terminal security officer.
> The Vancouver Fraser Port Authority will sponsor its tenant companies that require access to the port property.
> Cruise Ship Contractors/Suppliers must obtain sponsorship from the Cruise Line’s local Vancouver agent, Cerescorp or the cruise line directly.

Using the Sponsorship Request Form, every company, member, or non-member must present the Chamber of Shipping with a current employee list, the legal name, date of birth, gender, height, eye colour, sponsorship expiry date, existing Port Pass number (if applicable), and whether a Marine Transportation Security Clearance (MTSC) is required.

If your company is sponsored by a terminal operator that has access to the Port of Vancouver’s on-line sponsorship portal, you can request the terminal security officers to upload the details of the sponsored individuals directly into the portal.

4. How do I obtain Sponsorship if I am self-employed?

If you are self-employed, your sponsor would be the terminal that you will be working out of.

5. Does the Port Pass application need to be done online?

Yes. Individual applications must complete the Online Port Pass Application form. Once the sponsorship information has been submitted and uploaded to the Chamber of Shipping, and the online application has been completed, the applicant will receive an email to book an appointment with one of our Access Control Officers. Note: if your Port Pass was issued by another entity, it may take a few extra days to have the Port Pass transferred to our offices for further processing.

Please be sure to select the Chamber of Shipping as the intended publisher on the application form.

If you do not have access to the Online Application form, please contact our office to book an appointment. Upon arrival at our office, you will be required to complete the online application at the time of your appointment.

6. How do I renew or extend my expiring Port Pass?

If your Port Pass is expiring, you will need to complete all of the same steps as acquiring a new Port Pass. You must obtain sponsorship and complete the online Port Pass application — selecting the Renewal of Expired Port Pass for Application Type.

7. How do I book a Port Pass appointment?

We work strictly on an appointment basis and do not accept walk-ins. If all sponsorship documents and the online application have been completed yet you have not received an email to our online appointment booking system within two days, please call the Port Pass Department at 604-681-2351. Double check your junk mailbox as the link comes from a 3rd party site.

On the date of your appointment, an Online Port Pass Application is required, and you will be required to present the following items:
a) Any previously issued Port Passes, if applicable
b) One piece of government-issued photo identification

8. I have an appointment but I need to change it – Can I do that?

If you have confirmed an appointment and need to change it, you can send a request using the original appointment confirmation email. If you cannot access the link, please call the office at 604-681-2351.

9. What identification is required to obtain a Port Pass?

One piece of Primary Identification is required. Please note that we do not accept expired pieces of ID.

Acceptable Primary ID :

  • BC Drivers License
  • Any Government Issued Photo ID (Passport, Citizenship Card, Firearms License, etc.)

Unacceptable ID :

  • Social Insurance Number
  • Credit Cards
  • Costco Cards
  • Company or Union ID Cards

Please Note: We do not accept photocopies of photos of the ID. Only the original physical copy of the ID is valid at the time of the appointment.

10. How much does a Port Pass cost?

Chamber of Shipping Members:
1 year new: $20 plus GST = $21.00
1 year renewal: $10 plus GST = $10.50
5 year new: $50 plus GST = $52.50
5 year renewal: $50 plus GST = $52.50

Non-Members:
1 year new: $30 plus GST = $31.50
1 year renewal: $15 plus GST = $15.75
5 year new: $75 plus GST = $78.75
5 year renewal: $75 plus GST = $78.75

11. What are the acceptable methods of payment?

  • Debit – “tap” function only
  • Visa
  • Mastercard
  • AMEX

Members of the Chamber of Shipping or Western Marine Community Coalition have the option of being invoiced directly.

12. Once I have an appointment, how long does it take to obtain the Port Pass?

If you arrive to your appointment on-time, it should take no more than 10 to 15 minutes, barring any unforeseen circumstances.

13. What is the contact information for the Port Pass Department?

Email: portpass@cosbc.ca
Phone: 604-681-2351

14. I’ve changed companies – can I transfer my Port Pass, or do I need a new one?

If you have changed companies, your Port Pass is still active. Your previous employer must send an email to portpass@cosbc.ca with your first name, last name and Port Pass number advising that you are no longer in their employ.

Your new employer must also send an email to portpass@cosbc.ca with your first name, last name, and Port Pass number advising that you are now in their employ.

15. What do I do if my Port Pass has been lost?

If you have lost your Port Pass, please call the Chamber of Shipping office immediately to advise us to deactivate the pass in the system.

To obtain a replacement pass, the online Port Pass application needs to be submitted, and ensure to choose the correct reason for reapplying, which is, “Reissue of Lost Port Pass” along with “Chamber of Shipping” as the issuing office.

Since July 1, 2016, the Vancouver Fraser Port Authority’s lost Port Pass fee is applied to Port Pass replacements – fees start at $60 for the first occurence.

16. What do I do if my Port Pass has been stolen?

If your Port Pass has been stolen, please call the Chamber of Shipping office immediately to advise us to deactivate the pass in the system.

The VFPA Port Pass Report needs to be completed and sent to portpass@cosbc.ca.

Following that, the online application needs to be re-submitted choosing the correct reason for reapplying which is, “Reissue of Stolen Port Pass,” along with “Chamber of Shipping” as the issuing office.

There is no fee for a stolen Port Pass.